Future Forward: Workday Updates
Workday Update Schedule
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9/21/2024
Workday Biannual Feature Release & Update
Estimated downtime 2 a.m. - 5 a.m.
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10/19/2024
Quarterly Scheduled Maintenance
Estimated downtime 12 a.m. - 12 p.m.
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11/23/2024
Monthly Scheduled Maintenance
Estimated downtime 12 a.m. - 8 a.m.
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12/14/2024
Monthly Scheduled Maintenance
Estimated downtime 12 a.m. - 8 a.m.
Many of these updates will take place behind the scenes, ensuring a seamless and improved user experience. While final details are still being confirmed, we’ll keep you informed and provide a comprehensive overview.
2024R2 Release Highlights:
While Workday shares details about upcoming updates before each feature release, we won’t have final confirmation on specific updates until after the release on the weekend of September 21-22.
End User Experience Improvements
- New and improved tab design
- Updated button design for a sleeker look
- Advanced AI-driven search capabilities
- Time zone alignment for business processes
Plan for Workday Downtime
Workday will be offline for a maximum of twelve hours during the Weekly Service Update and 2024 R2 Feature Release, beginning at 12 a.m. EST.
If any issues arise after the updates go live, you can submit a ticket
Detailed Feature Highlights
The current Expenses App will be retired and the new Expenses Hub will automatically be installed for all employees. The Expenses Hub offers an improved user experience, providing a centralized location for creating and reviewing expense reports, spend authorizations, travel card transactions, and accessing related tasks and reports. We recommend that users add the Expenses Hub prior to September 21, 2024.
For more information, please view the Preview Video and Job Aid.
From the Expenses Hub, employees can manage tasks related to creating expense reports and spend authorizations.
The updated hub highlights specific cards when there are outstanding expenses requiring action. Each card includes a link to the relevant report, such as:
- Spend Authorizations to Submit
- Expense Reports to Submit
- Transactions to Expense
Additionally, useful reports are available in the left navigation menu:
- My Cash Advances
- My Expense Transactions
- My Spend Authorizations
- My Expense Reports
The 2024R2 update brings key improvements to the Workday Assistant, enhancing your overall experience:
- Access Quick Actions from Search: You can now access the same quick actions directly from Search results that were previously available in Workday Assistant, saving time and effort.
- Improved Search Functionality: Workday Assistant’s natural language processing has been integrated into Search, making it even easier to find what you're looking for.
- No More Floating Assistant Button: To avoid blocking important information, the floating Assistant button has been removed. You can now access Workday Assistant via the chat icon in the top Application Header bar, located next to Notifications and My Tasks.
- Unified User Experience: All search capabilities are now centralized in one place, streamlining the user experience.
- Simplified Search Toggle: A new toggle has been added at the top of the Search results page, enabling users to many new enhancements including:
- View the new Top Results section, which provides the most relevant and personalized search results.
- Access the Workday Assistant summary, powered by AI, offering personalized results for common queries such as "my team's hire date" and "my location."
- Find Tasks and Reports now displayed directly below the Workday Assistant summary for quick access.
- Access additional options such as View Search Tips at the bottom of the Search results page.
- Edit Category Preferences (formerly "Configure Search") has been moved to the All Categories menu for easier management of search settings.
