Trip Planning

Trip Planning and Driver Rest Recommendations:

If two or more vehicles are traveling to the same destination, every effort should be made to have all vehicles depart together. Drivers should coordinate stops, keep visual contact with other vehicles in the group, and be prepared to provide assistance if anyone has a breakdown or accident.

• Consider the following guidelines when planning extended travel:
• Plan a rest break, or switch drivers every two (2) hours 
• At least one alternate driver should be available on every trip in the event that one of the designated drivers is unable to drive, and to ensure appropriate rest. 
• Departure times should be planned such that drivers have had sufficient rest prior to the commencement of trips.

Prior to any travel, advisors and students should arrange a communications plan for routine and emergency communications. The advisor and students should establish pre-set times for these communications.

Prior to requesting a van, take the time to plan your trip.
Ask questions regarding the length of the trip, number of drivers, overnight accommodations, number of participants, anticipated weather conditions (winter, spring, summer driving) and alternative means of transportation (is it safer to use a different mode of transportation).

For long trips (in excess of 100 miles) or trips to areas unfamiliar to the driver, designate a navigator to assist the driver.

If inclement weather makes the continuation of your trip unsafe, find shelter at the nearest public place. Contact the faculty member or administrator who authorized the trip for help arranging overnight accommodations, if necessary.  

Any organization scheduling a trip that is further than two hours from the college in which the driver is a physically active participant (i.e. club sports teams, HOC, etc.), consider providing a driver who is not involved in the activity or event.