Information for Faculty
Helpful Links for Faculty
Hamilton’s academic calendar has two 15-week semesters (including the final exam week). Classes are held on National Holidays during the academic year, unless the holiday falls during a scheduled break. Some offices may be closed on Labor Day, but classes will be in session.
Academic Planning is the upgraded tool that replaced WebAdvisor. Academic Planning provides enhanced advising tools for faculty, and allows advisors to see the same details as their advisees. You can log in using the link below or from My Hamilton.
In addition, faculty can waive prerequisites or give permission for "signature required" courses from the Academic Planning rosters using the "Permissions" tab. (See the How to Use Permissions document).
With the exception of Seniors, students must have the signature/electronic approval of the course instructor and their faculty advisor in order to add or drop courses. Seniors only need the approval of the course instructor. Add/Drop is done through an online process. It is the student’s responsibility to submit the form and follow up on completion before the deadline. During the Add period, faculty should keep track of class size, since students are not added or dropped until the form is completed by all applicable parties.
Fall 2025
Add Deadline - Thursday, September 4, 2 p.m.
Drop Deadline - Friday, October 3, 3 p.m.
Schedules are available on Academic Planning. Please verify that your course information is correct (including prerequisites) and notify the Registrar’s Office of any errors. Remember that you can give individual students permission to override prerequisites and instructors permission right in Academic Planning. The system does not override closed courses or restrictions such as the course only being open to a certain class or major. Those must be done through a course change form (an email can serve as a signature on the form). Registration restrictions, if applicable, are noted for each class section on the schedule under the "Additional Information" area.
Current and past class lists are available in Academic Planning. We do not provide printed rosters. Rosters are updated as soon as registration activity occurs. Rosters can be customized to include waitlisted students. You can email an individual student, or the entire class directly from the roster page. There is also a Photo Roster available for each class in Academic Planning. (Please note: Blackboard listings are NOT the official class or grade roster).
All courses are assigned rooms based on course size, type, and location. Room changes are difficult to make, especially for large classes. If your classroom is too small, or you would like to inquire about the possibility of changing rooms, please submit a Classroom Change Request. To schedule rooms for other meetings or discussions, please use the Events Calendar to find and request spaces.
Department Chair or Program Directors submit course or program changes to CAP. Any change that requires an edit to the official college catalog must go through the process to be approved by CAP.
User Documentation: New Course or Changed Course Form Documentation
Faculty MAY choose to drop any student who is registered but who does not attend any class meetings during the 1st full week of classes. When applicable, students can be dropped by accessing the "Drop for Non-Attendance" section of their Faculty Dashboard. Please do NOT drop students who are on the waitlist. See the Policy on Attendance in the College Catalogue.
We have created various downloadable Help Sheets for faculty to use as needed. These documents often contain screenshots that prove helpful. Contact the Registrar's Office if you require any additional assistance or have any questions.
The Fall Final Exam Schedule is now available on your My Hamilton page (on the Tools tab, under the "Academic Resources" section). The Exam schedule is set based on the course meeting time. Exams generally meet in the same classroom as the regularly scheduled class. Exams may NOT be changed from their scheduled time. Students who request alternate seating must be accommodated only if they have a true conflict with another OFFICIALLY scheduled exam or if they are scheduled for 3 exams in a single day. They may request that one exam be given at an alternate time.
Final Grades are submitted online through Academic Planning. Grades are normally due 72 hours after the Final Exam for each course. (See How to Use Academic Planning for Grading). Please plan for grading time in advance. No final grades will be distributed to any students until all grades are in and processed. If you will be leaving Clinton at the end of the term, be sure all your grades are turned in before you leave.
The Fitness Assessment Form is used to track the completion of student's fitness assessments.
Hamilton College is committed to supporting student success by ensuring that the Reading Period and Final Exams remain focused on academic preparation and performance. This policy clarifies what types of events and activities are permitted during these periods to minimize disruption for students.
FERPA provides students with the right to control who has access to their educational records. Employees of Hamilton College who have the need to access student records may do so, but they may not share that information with others without written permission of the student. When writing recommendations for students, faculty should be aware of the restrictions under FERPA. See the FERPA page for more information.
A collection of helpful links and documents can be found on the Scheduling Information and Instructions for Department Chairs page. If you would like additional resources added to this page, please contact our office.
Please refer to the Senior Major/Minor Certifications form.
Contact
Office of the Registrar
