Student Employment Guidelines

Student Wage Rates

Student wage guidelines have been established to reflect the skills required for specific positions, with flexibility to reward those with experience or special skills.  Questions about the placement of positions or appropriate hourly rates should be reviewed with Human Resources by email or by calling 315-859-4688.

Student Payroll

• A separate Employment Authorization must be completed for each job a student holds. All authorization forms must be submitted to Human Resources no later than the student's first day of employment.
• Students who have never worked on campus must visit Human Resources in person with original documentation for the I-9 form.
• Students are paid bi-weekly, both during the academic year and over the summer. FICA tax is deducted from summer paychecks.
• Hamilton College does not pay daily overtime for student employees — but students who work more than 40 hours in a single work week will receive overtime pay.

Hiring Process

Supervisors: Please submit an employment authorization spreadsheet for students working.

Students: Please refer to the Student Employment Process. Students working for the first time will need to stop into Human Resources with original documentation for the I-9 form.

In addition, the following procedures/policies should be noted:

1. Rate changes must be submitted using a new Employment Authorization form.
2. International students working on campus for the first time must meet with Omobonike (Bonike) Odegbami, Director of International Student Services, and may not work more than 20 hours per week.

Contact Human Resources, 315-859-4302 or 315-859-4688, with any questions regarding these forms and/or procedures. Please contact the Payroll Office, 315-859-4323 with questions about paychecks.