Student Employment Guidelines

Students and Supervisors

Please go to the Student Employment Office website for a complete overview of on-campus employment.

Student Wage Rates

Student wage guidelines have been established to reflect the skills required for specific positions, with flexibility to reward those with experience or special skills.  Questions about the placement of positions or appropriate hourly rates should be reviewed with Human Resources by  email or by calling x4688.

Student Payroll

In order for a student to be paid, a separate Employment Authorization form must be completed for each job the student has.  In addition, if the student has not been employed by the College at any time, he/she must stop into Human Resources with documentation for the I-9 form.

All authorization forms and necessary payroll forms should be completed and submitted to Human Resources no later than the first day of a student's employment. A student working on campus for the first time must visit Human Resources. Students are paid bi-weekly during the academic year and during the summer. FICA tax is deducted from summer paychecks. Hamilton College does not pay overtime on a daily basis for Student Workers. Student Workers who work in excess of 40 hours in a work week will receive overtime pay.

Hiring Process

Supervisors: Please submit an employment authorization for each student working. 

Students: Please refer to the Student Employment Process.Students working for the first time will need to stop into Human Resources with documentation for the I-9 form.

In addition, the following procedures/policies should be noted:

1. All rate changes should be submitted on a new Employment Authorization form;
2. International students working on campus for the first time must meet with Omobonike (Bonike) Odegbami, Director of International Student Services. Also, they may not work more than 20 hours per week.

Contact Human Resources, ext. 4302 or 4688, with any questions regarding these forms and/or procedures. Please contact the Payroll Office, x4316 with questions about paychecks.