Supervisor Guidelines

Step 1:  Submit a Job Posting/Description

• Send a job posting/description to employme@hamilton.edu (please insert description into email body instead of an attachment, if possible)
• The job posting/description should include: name of department and contact information, job title, brief description of responsibilities and qualifications
• The job posting/description may also identify: desired class year level, expected hours of work per week, and compensation details

Step 2:  Posting the Position

• Once a position is received, Human Resources will post the position with a 2 week deadline on Handshake.
• If a different deadline is needed, please let us know.
• If you plan to hire on a first-come, first-served basis, please tell us — this is important information that will be included in the posting, so students understand the value of applying promptly.

Step 3:  Receiving Applications

• The day following the deadline for a job posting, we will send the hiring supervisor all applications received, along with a list of applicants identified as work study eligible.
• If you need a different process for receiving applications, please let us know in advance. 

Step 4:  Hiring Students

• When making a hiring decision and faced with two students who are equally qualified, preference should be given to the work-study eligible student.
• Once an offer has been made, please notify the remaining applicants that the search has concluded.

Step 5:  Completing Required Paperwork

• An offer of employment must be accepted by the student and they are not allowed to begin working until all required employment paperwork has been completed.
• Supervisors need to submit an Employment Authorization to Human Resources before the student begins work.