Frequently Asked Questions
Registration Pricing & Refunds
Your one-time reunion registration fee provides you access to campus facilities, Alumni Colleges, music, and other entertainment throughout the weekend. It includes the Saturday picnic, but it does not include on-campus housing or additional meals, which are available à la carte. A portion of your registration fee supports financial aid and counts toward your reunion class gift.
Each alumnus/a attending reunions pays the registration fee unless they are the spouse/partner of an alumnus/a. Spouses partners, children, and guests that are not graduates of Hamilton are not charged a registration fee.
Reunion Weekend is the single largest alumni program offered by the College and, as you can imagine, requires considerable planning and personnel in order to provide the scope of events and programs that take place over a four-day period. Hamilton subsidizes nearly 50% of all costs associated with this large-scale celebration. In order to prepare and present an exceptional weekend of activities for alumni and their families, it is necessary to ask attendees to contribute toward the overall cost of the weekend. We make every effort to manage costs as carefully as possible in order to encourage strong attendance without compromising the quality of the celebration.
For those who are only able to attend reunions on the Friday of Reunions Weekend, you should register by selecting “Friday Only Registration” for $90.
For those who are only able to attend reunions\on the Saturday of Reunions Weekend, you should register by selecting “Saturday Only Registration” for $90.
Individuals will be reimbursed in full for cancellations of registration, housing, and meals made by Thursday, May 30. Due to planning commitments we make with off-campus vendors and other partners, we regret that we cannot offer refunds for cancellations received after this date.
Registration fee refunds are subject to a $10 registration processing fee.
For help with your cancellation or refund, call the Alumni Events Office 866-729-0319. We do not process refunds during Reunions Weekend (June 6 - 9).
Yes, you are welcome to bring a guest to your class dinner and other meals. There is no overall registration fee for your spouse/partner/guest (non-Hamilton grad) for the weekend. Choose and pay for only the meals you and your guest(s) will attend. If you registered online, you can modify meals yourself at any time up until June 5 and housing (#of beds needed) can be added until May 23. Contact the Alumni Events Office (866-729-0319) if you need help with your online registration.
Once you have completed your registration online, a reunions registration confirmation message is sent to the email address that you used at the time of registration. The confirmation message includes your confirmation number and an "Modify Your Registration" link located above your confirmation details. Clicking the link will bring up a new page and a field to enter your confirmation number. Click the "Log in" button and your registration details will appear along with "Modify Your Registration" and "Cancel Registration" buttons across the bottom.
Click on the "Modify Your Registration" link. You will see the primary registrant and each guest that was registered. Next to each name there is a link labeled "registration". The registration link will allow you to change the type of registration and the meals. Click on any meals you wish to add and check the "unregister" box by those meals you wish to remove.
After changing the meals, click the "Next" button to bring you back to the list of people in your registration. You have the ability to change your guests' meals as well. Once you have made all the changes you need, you should click the "Next" button to see your new registration summary. Changes will be highlighted in yellow. Click on the "Next" button to submit payment and "Finish" to process your payment/refund and save registration changes.
For those who registered by mail, phone, or email, changes to your registration or meals may be made by calling the Alumni Events Office at 866-729-0319.
Housing
Please email our Housing Coordinator at hamdorm@hamilton.edu.
Packages with the following items will be provided for each bed: two towels (slightly larger than hand towels in size), one washcloth, top and bottom sheets, one blanket, one pillowcase, and one pillow. We recommend bringing bathrobes, hangers, shower shoes, hand soap, and a portable crib for infants and toddlers. You may want to consider bringing a fan for warm nights and/or extra blankets for cool weather.
The rooms do not contain clothes hangers, refrigerators, microwaves, hair dryers, or ice buckets, or toiletries.
One person may register for a double, triple, or quad with the idea of sharing the space with family members or friends. Those intended roommates do not need to register for housing as well. Key sets will be placed in the registration packet of the person who registered for the room. That person can distribute the extra keys to their friends/family.
When you register for on-campus housing, you can request a private bathroom, and we will take this into account when assigning your room. However, you should know that the majority of rooms on campus use shared bathrooms, and there are very limited options for on-campus rooms with a private bathroom. If having a private bath is a necessity, you may be more comfortable securing a reservation at a local hotel.
The Alumni Office clusters class years together when assigning rooms and works very hard to make this possible. Select the room type you need based on number of beds, and in the Notes box you can write the names of the friends who plan to share that room.
Once you have completed your registration online, you'll receive an email confirmation that includes your confirmation number and a "Modify Your Registration" link above your confirmation details. Clicking the link will bring up a new page and a field to enter your confirmation number. Click the "Log In" button and your registration details will appear along with "Modify Your Registration" and "Cancel Registration" buttons along the bottom. Click on the "More Options" button and choose the "Manage Travel and Housing" from the drop down list.
You cannot have more than one room reservation at one time. In order to change your room type, de-select your old selection and then select your updated number of beds. Please note, you need to click on the “Submit” button to receive an updated confirmation email.
You will be prompted to submit payment to reserve the new room.
If you did not register and reserve your room using our online registration, then you can contact our Housing Coordinator at hamdorm@hamilton.edu to request a room change.
In the on-campus housing section of registration, select the room type with the number of beds you'll need for each member of the family. For example, a family with two kids would need a quad. But two parents who are bringing a pack-n-play for their toddler would only need a double.
Families requiring more than 4 beds should contact our Housing Coordinator at hamdorm@hamilton.edu.
During the room assignment process, we are mindful of finding the best possible placements for families with children. We're here to help, so contact us with questions at hamdorm@hamilton.edu.
If you arrive outside of registration hours, call Campus Safety (315-859-4141) and they will be able to let you into your room. Keys to your room may be picked up the following morning at registration (Kirner-Johnson).
After removing all your personal items from your dorm room and returning the room to its original condition, we ask that you keep your key with you and you lock the dorm door. Please return your key to its key envelope and deposit it in the key drop box located in Kirner-Johnson 102 during registration hours or just outside of Kirner-Johnson 102 when registration is closed. If you have lost your key envelope, please take a blank envelope from near the drop box and write your dorm, room number, and name. Make sure that friends/family with extra keys return their keys properly as well.
Childcare
Free childcare is available during the weekend through our program with Legacy Childcare. They'll provide safe and fun care, plus meals and snacks, on Friday and Saturday nights as well as a family field day Saturday afternoon!
AGE REQUIREMENTS: Childcare is available for ages 3 -15.
SCHEDULE
Friday Childcare, 5 p.m. - Midnight, Includes movement activities, sports, and games, along with quiet activities, coloring, drawing, arts and crafts, and a movie playing for those who would like to relax.
Saturday Field Day, Noon - 5 p.m. (with parents present), Crafts, games, bounce houses, and entertainers.
Saturday Childcare, 5 p.m. - Midnight, Includes movement activities, sports, and games, along with quiet activities, coloring, drawing, arts and crafts, and a movie playing for those who would like to relax.
COST: Free
SIGN UPS
You can add Friday and/or Saturday childcare options and the number of children enrolling for each during Reunion registration.
During registration, you will select the dates and number of children you are signing up for childcare.
Childcare is available for ages 3 -15.
On Friday and Saturday nights, childcare is available from 5 p.m. to midnight.
On Saturday afternoon, there is a field day with bounce house and games from noon to 5 p.m. The field day is not a drop-off event and parents should plan to stay and enjoy the fun!
Meals
Once you have completed your registration online, a reunions registration confirmation message is sent to the email address that you used at the time of registration. The confirmation message includes your confirmation number and an "Modify Your Registration" link located above your confirmation details. Clicking the link will bring up a new page and a field to enter your confirmation number. Click the "Log in" button and your registration details will appear along with "Modify Your Registration" and "Cancel Registration" buttons across the bottom.
Click on the "Modify Your Registration" link. You will see the primary registrant and each guest that was registered. Next to each name there is a link labeled "registration". The registration link will allow you to change the type of registration and the meals. Click on any meals you wish to add and check the "unregister" box by those meals you wish to remove.
After changing the meals, click the "Next" button to bring you back to the list of people in your registration. You have the ability to change your guests' meals as well. Once you have made all the changes you need, you should click the "Next" button to see your new registration summary. Changes will be highlighted in yellow. Click on the "Next" button to submit payment and "Finish" to process your payment/refund and save registration changes.
For those who registered by mail, phone, or email, changes to your registration or meals may be made by calling the Alumni Events Office at 866-729-0319.
All class dinners take place on Saturday night in Reunion Village.
You should register for every meal you plan to attend. Meals are offered à la carte so that registrants can pick and choose which meals they want to add to their schedule.
Children can join you for meals throughout the weekend, but Saturday dinner is traditionally an adults-only occasion. We hope you'll take advantage of the free on-site childcare available on Friday and Saturday nights and enjoy some time with grown-ups.
Meals can be purchased at the door, but at a higher cost. We recommend you register for meals in advance, knowing you always have the option to modify your registration to add/remove meals.
If you only wish to attend dinner on Friday or Saturday night, you can purchase a ticket at the door without registering for the weekend.
The first page of registration asks about dietary restrictions. These will be shared with catering and used in determining menu options.
