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Legacy Object Codes and Their Use in Workday

In Workday, most legacy object codes— previously used to classify and track financial transactions— have been brought over. These codes help classify expenses or revenue in budgeting, procurement, and reporting processes.

  • Object Code: A numeric code used in the legacy system to categorize financial transactions, now redefined in Workday for either spend or revenue tracking.
  • Spend Category: In Workday, this replaces object codes for procurement transactions, helping categorize purchases, track assets, and manage spending.
  • Expense Item: Used in Workday for expense reports, this represents specific types of expenses (e.g., travel, supplies) and can be searched using the last four digits of the old object code.

Many object codes are now used as Spend Categories to categorize expenses, while others are now used as Revenue Categories to classify deposits.

When completing procurement tasks or submitting expense reports, you will select the appropriate Spend Category or Expense Item. If you're familiar with the legacy object codes, you can search for these by using the last four digits of the old code.

Refer to the list and table below to find legacy object codes and their corresponding names, which may assist in selecting the correct category in Workday.

Legacy Object Codes

Make a selection above to view the results.

Personnel Expenses

  • 4001 Salaries - Administration

  • 4002 Salaries - Faculty

  • 4003 Salaries - Staff

  • 4004 Wages - Part time

  • 4005 Wages - Temporary

  • 4006 Employee Stipends

  • 4007 Solo Performance Faculty

  • 4009 Student Help

  • 4010 M & O Payroll

  • 4011 FICA

  • 4012 Statutory Disability

  • 4013 Workers Compensation

  • 4015 Vacation Holiday & Sick Pay

  • 4016 Wages - Wellin Museum Security

  • 4017 Faculty Artists Fees

  • 4018 Student Help Grants-Summer

  • 4020 Group Life Insurance

  • 4022 Retirement

  • 4024 Group Total Disability

  • 4025 Employee Assistance Program

  • 4028 Medical Insurance

  • 4031 Dental Insurance

  • 4037 SFAS #106 Postretirement Benefits

  • 4040 Employee Professional Development

  • 4041 Employee Welfare

  • 4042 Occupational Health & Safety

  • 4051 Faculty Social Fund

  • 4052 External Tuition Grants

  • 4053 Staff Tuition Support

  • 4054 Internal Tuition Grants

  • 4056 Employee Training

  • 4061 Camp/Clinic Director Wages

  • 4063 Camp/Clinic Counselor Wages

Supplies

  • 4101 Office Supplies

  • 4103 Postage

  • 4104 Printing & Duplicating

  • 4106 Classroom Supplies

  • 4107 Photographic Supplies

  • 4110 Subscriptions

  • 4111 Machine Supplies

  • 4113 A-V Materials

  • 4114 Hardware & Supplies

  • 4115 Athletic Equipment

  • 4116 Laundry/Dry Clean Expense

  • 4117 Map Room

  • 4118 Laboratory Supplies

  • 4120 Copier Supplies

  • 4121 Elec. Music Supplies

  • 4122 Medical Supplies

  • 4123 Medical Books

  • 4124 Hamilton LOGO Apparel

  • 4125 Shipping Expense

  • 4126 Summer Research Supplies

  • 4127 Figuration Supplies

  • 4128 Gallery Preparation

  • 4129 Gamblin (Studio Art)

  • 4130 Music Purchases & Supplies

  • 4131 Registration Expenses

  • 4132 Facility Rental Supplies

  • 4140 Uniform Replacement

  • 4150 Operating/Other Expenses

  • 4151 Other Research Expenses

  • 4153 Museum Security Expenses

  • 4155 Instructional Cost

  • 4156 Instruction Orientation

  • 4168 Bench Stock

  • 4174 General Tools

  • 4177 Materials

  • 4182 Safety Supplies

  • 4190 Dry Food

  • 4193 Warehouse Expense

Utilities

  • 4202 Telephone & Internet Fees

  • 4203 Local & Special Services

  • 4204 Telephone Carrier Services

  • 4209 TF Telephone

  • 4217 Sewer Usage

  • 4220 Water

  • 4221 Fuel Oil

  • 4222 Natural Gas

  • 4223 Propane

  • 4224 Electricity

College Services

  • 4301 Administrative Costs

  • 4303 Mail Distribution

  • 4304 Document Delivery

  • 4306 Database Services

  • 4309 General M&O Labor Expense

  • 4310 Furn. Moving Expense-Physical

  • 4314 Services

  • 4326 Athletic Events

  • 4330 Environmental Compliance

  • 4331 Green Initiatives

  • 4340 Dining Fee Summer Programs

  • 4341 Housing Fee Summer Programs

  • 4342 Facility Fee Summer Programs

  • 4344 Camp Supplies Summer Programs

  • 4345 Fee Offset Summer Programs

  • 4355 Gas & Diesel Fuel

  • 4359 Hazardous Waste Disposal

  • 4360 Audio Visual Services

  • 4370 Fellowships

  • 4380 Financial Aid Expense

Rentals, Leases, Maintenance

  • 4402 Software Maintenance

  • 4404 Service Contracts

  • 4408 Equipment Repair

  • 4412 Piano & Organ Maintenance

  • 4413 Off-Campus Computing

  • 4440 Vehicle Maintenance

  • 4445 Storage Rental

  • 4450 Equipment Rental

  • 4452 Music Rental

  • 4455 Film Rental

  • 4456 Vehicle Rental

  • 4457 Classroom Rental

  • 4459 Exhibition Installation

  • 4460 Lease Purchase

  • 4462 Classroom Equipment

  • 4463 Beinecke Village Operations

  • 4464 Off Campus Facilities Rental

Travel & Entertainment

  • 4501 Travel

  • 4502 Entertainment

  • 4503 Field Trips

  • 4504 Candidate Recruitment

  • 4505 Moving Expense

  • 4506 Student Travel Excursions

  • 4507 Travel - Foreign

  • 4508 Meals Language Table

  • 4509 Meals & Lodging

  • 4510 Student Travel

  • 4511 Faculty Travel

  • 4512 Departmental Lecturers

  • 4513 Senior Projects

  • 4514 Senior Presentations

  • 4515 Faculty Committees

  • 4516 Senior Fellowship Travel & Sup

  • 4517 Graduate School Advising

  • 4519 FWC/ALANA

  • 4520 Lecture & Conference Support

  • 4521 Departmental Review

  • 4522 Sigma XI

  • 4523 Curricular Development

  • 4525 Faculty Development Seminar

  • 4526 Faculty Support

  • 4527 Phi Sigma Iota

  • 4528 Director's Lodging

  • 4529 Jitney Serv.-Mileage

  • 4530 Maintenance

  • 4531 Mens Talent Assessment

  • 4532 Womens Talent Assessment

  • 4533 Eta Sigma Phi

  • 4555 All Campus Entertainment

  • 4556 Employee Recognition

  • 4558 Bristol Scholars

  • 4561 Adirondack Program Meals

Professional Services

  • 4601 Accounting & Audit Fees

  • 4602 Actuarial Fees FASB

  • 4603 Other Professional Fees

  • 4604 Perkins Loan Due Diligence

  • 4605 Bank Fees

  • 4606 Consultant/Subcontractor Fees

  • 4607 Student Loan Service

  • 4609 Benefit Plan Administrators Fee

  • 4610 Temporary Agencies Fee

  • 4611 Outside Lab Services

  • 4612 EMT

  • 4613 Contracted Security

  • 4614 VISA Immigration Fees

  • 4615 Legal Fees

  • 4616 Investment Management Fees

  • 4618 Advertising/Publicity

  • 4619 Digitization

  • 4621 Architect Fees

  • 4622 Program Development

  • 4623 Household Service

  • 4624 Outside Printing Services

  • 4625 Endowment Management Fees

  • 4626 Gain/Loss on Stock Gifts

  • 4627 Contracted Physicians

  • 4628 Auxiliary Physician Services

  • 4629 Patient Transport Services

  • 4630 Membership Dues & Fees

  • 4632 Visiting Artist Fees

  • 4634 Language Examiner Fee

  • 4635 Catering

  • 4640 Musical Productions

  • 4642 Solo Performance Pianist

  • 4644 Production I & II

  • 4645 Directing Workshop

  • 4646 Dance Concert

  • 4647 Am. Coll. Dance Festival

  • 4648 Solo Performance Grants

  • 4649 Inter Library Loan Service

  • 4650 Ohio College Library Center

  • 4651 Tax Consulting and Compliance

  • 4654 Travel Insurance

  • 4655 Trustee Liability

  • 4656 Liability Insurance

  • 4657 Student Accident Insurance

  • 4659 Unemployment Insurance

  • 4666 Property Insurance

  • 4667 Automotive Insurance

  • 4669 Artwork Loan fees

  • 4670 Designer Fees

  • 4676 Public Relations Consulting

  • 4680 Officials

  • 4681 Speaker Fees

  • 4682 Permit Fees

  • 4683 Linen/Uniform Service

  • 4685 Conservation

  • 4686 Framing Matting

  • 4688 Theta Alpha Kappa Activities

  • 4691 Native Speakers

  • 4699 Endowment Distribution

Auxiliary Services

  • 4718 Diplomas

  • 4750 Food Service Contract

  • 4752 Food Service Non-Contract

  • 4754 Break Meals

  • 4776 Merchandise

P P & E

  • 4801 Art Acquisitions

  • 4802 Recataloguing

  • 4803 Periodicals

  • 4804 Binding

  • 4805 Books

  • 4806 Conservation Expenses

  • 4807 Land

  • 4810 Fitness Center Equipment

  • 4820 Minor Equipment

  • 4825 Equipment

  • 4826 Buildings

  • 4827 Land Improvement

  • 4840 Software

  • 4841 Hardware

  • 4850 Interest

  • 4851 Principal

  • 4853 Service Charge

  • 4854 Depreciation/Accretion

  • 4855 Premium/Discount Amortization

  • 4856 Issue Costs Amortization

Programs & Oddments

  • 4900 Summer Contracted Operations

  • 4901 Non-Employee Stipends

  • 4902 Sister Friends

  • 4904 Alternative Break Funding

  • 4905 Tournaments

  • 4907 Awards/Plaques/Memorials

  • 4908 Mementos

  • 4910 Prizes & Awards

  • 4912 Exchange Fellow

  • 4914 Remedial Development Program

  • 4915 General/Emergency Fund

  • 4918 Special Events/Programs

  • 4920 Funding

  • 4921 Receipts

  • 4922 Fee Waivers

  • 4923 Housing Lottery

  • 4929 Other Programs

  • 4930 Program Support

  • 4933 RA Room Charges

  • 4934 Harassmnt Sexual Miscond Board

  • 4935 Special District Fees

  • 4936 Tax Compliance Software

  • 4937 Contributions

  • 4938 Taxes and Fees

  • 4939 Exchange rate adjustment

  • 4940 On Campus Orientation

  • 4942 Student Programs

  • 4943 Class & Charter Day

  • 4944 Adirondack Adventure

  • 4946 Outreach Adventure

  • 4947 Exploration Adventure

  • 4950 Campus Wide Surveys

  • 4954 Cable TV

  • 4955 Northside Programs

  • 4956 Southside Programs

  • 4960 Post Season Tournaments

  • 4961 Post Season Tourn Receipts

  • 4964 MSA

  • 4965 RA Staff Training & Developmen

  • 4968 Volunteer Service Programs

  • 4969 Christian Fellowship

  • 4971 Programming

  • 4974 Music

  • 4976 International Travel

  • 4977 Tour Guides / Host Programs

  • 4979 Health Education Programs

  • 4981 Recruitment

  • 4982 Diversity Recruitment

  • 4984 On Campus Recruiting

  • 4985 Off-Campus Recruiting

  • 4986 Student Search Services

  • 4987 Counselor Tours

  • 4990 Inter-Dept Sales/Services

  • 4992 Fringe Benefits

  • 4994 Bad Debt Expense

  • 4995 Contingency

  • 4996 Hamtrek

  • 4997 Wellness Programs

40xx Personnel Expenses   40xx Personnel Expenses
4001 Salaries - Administration   4022 Retirement
4002 Salaries - Faculty   4024 Group Total Disability
4003 Salaries - Staff   4025 Employee Assistance Program
4004 Wages - Part time   4028 Medical Insurance
4005 Wages - Temporary   4031 Dental Insurance
4006 Employee Stipends   4037 SFAS #106 Postretirement Benefits
4007 Solo Performance Faculty   4040 Employee Professional Development
4009 Student Help   4041 Employee Welfare
4010 M & O Payroll   4042 Occupational Health & Safety
4011 FICA   4051 Faculty Social Fund
4012 Statutory Disability   4052 External Tuition Grants
4013 Workers Compensation   4053 Staff Tuition Support
4015 Vacation Holiday & Sick Pay   4054 Internal Tuition Grants
4016 Wages - Wellin Museum Security   4056 Employee Training
4017 Faculty Artists Fees   4061 Camp/Clinic Director Wages
4018 Student Help Grants-Summer   4063 Camp/Clinic Counselor Wages
4020 Group Life Insurance      

 

41xx Supplies   41xx Supplies
4101 Office Supplies   4126 Summer Research Supplies
4103 Postage   4127 Figuration Supplies
4104 Printing & Duplicating   4128 Gallery Preparation
4106 Classroom Supplies   4129 Gamblin (Studio Art)
4107 Photographic Supplies   4130 Music Purchases & Supplies
4110 Subscriptions   4131 Registration Expenses
4111 Machine Supplies   4132 Facility Rental Supplies
4113 A-V Materials   4140 Uniform Replacement
4114 Hardware & Supplies   4150 Operating/Other Expenses
4115 Athletic Equipment   4151 Other Research Expenses
4116 Laundry/Dry Clean Expense   4153 Museum Security Expenses
4117 Map Room   4155 Instructional Cost
4118 Laboratory Supplies   4156 Instruction Orientation
4120 Copier Supplies   4168 Bench Stock
4121 Elec. Music Supplies   4174 General Tools
4122 Medical Supplies   4177 Materials
4123 Medical Books   4182 Safety Supplies
4124 Hamilton LOGO Apparel   4190 Dry Food
4125 Shipping Expense   4193 Warehouse Expense

 

42xx Utilities   42xx Utilities
4202 Telephone & Internet Fees   4220 Water
4203 Local & Special Services   4221 Fuel Oil
4204 Telephone Carrier Services   4222 Natural Gas
4209 TF Telephone   4223 Propane
4217 Sewer Usage   4224 Electricity
         

 

43xx College services   43xx College services
4301 Administrative Costs   4340 Dining Fee Summer Programs
4303 Mail Distribution   4341 Housing Fee Summer Programs
4304 Document Delivery   4342 Facility Fee Summer Programs
4306 Database Services   4344 Camp Supplies Summer Programs
4309 General M&O Labor Expense   4345 Fee Offset Summer Programs
4310 Furn. Moving Expense-Physical   4355 Gas & Diesel Fuel
4314 Services   4359 Hazardous Waste Disposal
4326 Athletic Events   4360 Audio Visual Services
4330 Environmental Compliance   4370 Fellowships
4331 Green Initiatives   4380 Financial Aid Expense

 

44xx Rentals, leases, maintenance   44xx Rentals, leases, maintenance
4402 Software Maintenance   4455 Film Rental
4404 Service Contracts   4456 Vehicle Rental
4408 Equipment Repair   4457 Classroom Rental
4412 Piano & Organ Maintenance   4459 Exhibition Installation
4413 Off-Campus Computing   4460 Lease Purchase
4440 Vehicle Maintenance   4462 Classroom Equipment
4445 Storage Rental   4463 Beinecke Village Operations
4450 Equipment Rental   4464 Off Campus Facilities Rental
4452 Music Rental      

 

45xx Travel & Entertainment   45xx Travel & Entertainment
4501 Travel   4520 Lecture & Conference Support
4502 Entertainment   4521 Departmental Review
4503 Field Trips   4522 Sigma XI
4504 Candidate Recruitment   4523 Curricular Development
4505 Moving Expense   4525 Faculty Development Seminar
4506 Student Travel Excursions   4526 Faculty Support
4507 Travel - Foreign   4527 Phi Sigma Iota
4508 Meals Language Table   4528 Director's Lodging
4509 Meals & Lodging   4529 Jitney Serv.-Mileage
4510 Student Travel   4530 Maintenance
4511 Faculty Travel   4531 Mens Talent Assessment
4512 Departmental Lecturers   4532 Womens Talent Assessment
4513 Senior Projects   4533 Eta Sigma Phi
4514 Senior Presentations   4555 All Campus Entertainment
4515 Faculty Committees   4556 Employee Recognition
4516 Senior Fellowship Travel & Sup   4558 Bristol Scholars
4517 Graduate School Advising   4561 Adirondack Program Meals
4519 FWC/ALANA      

 

46xx Professional Services   46xx Professional Services
4601 Accounting & Audit Fees   4640 Musical Productions
4602 Actuarial Fees FASB   4642 Solo Performance Pianist
4603 Other Professional Fees   4644 Production I & II
4604 Perkins Loan Due Diligence   4645 Directing Workshop
4605 Bank Fees   4646 Dance Concert
4606 Consultant/Subcontractor Fees   4647 Am. Coll. Dance Festival
4607 Student Loan Service   4648 Solo Performance Grants
4609 Benefit Plan Administrators Fee   4649 Inter Library Loan Service
4610 Temporary Agencies Fee   4650 Ohio College Library Center
4611 Outside Lab Services   4651 Tax Consulting and Compliance
4612 EMT   4654 Travel Insurance
4613 Contracted Security   4655 Trustee Liability
4614 VISA Immigration Fees   4656 Liability Insurance
4615 Legal Fees   4657 Student Accident Insurance
4616 Investment Management Fees   4659 Unemployment Insurance
4618 Advertising/Publicity   4666 Property Insurance
4619 Digitization   4667 Automotive Insurance
4621 Architect Fees   4669 Artwork Loan fees
4622 Program Development   4670 Designer Fees
4623 Household Service   4676 Public Relations Consulting
4624 Outside Printing Services   4680 Officials
4625 Endowment Management Fees   4681 Speaker Fees
4626 Gain/Loss on Stock Gifts   4682 Permit Fees
4627 Contracted Physicians   4683 Linen/Uniform Service
4628 Auxiliary Physician Services   4685 Conservation
4629 Patient Transport Services   4686 Framing Matting
4630 Membership Dues & Fees   4688 Theta Alpha Kappa Activities
4632 Visiting Artist Fees   4691 Native Speakers
4634 Language Examiner Fee   4699 Endowment Distribution
4635 Catering      

 

47xx Auxiliary Services   47xx Auxiliary Services
4718 Diplomas   4754 Break Meals
4750 Food Service Contract   4776 Merchandise
4752 Food Service Non-Contract      

 

48xx P P & E   48xx P P & E
4801 Art Acquisitions   4826 Buildings
4802 Recataloguing   4827 Land Improvement
4803 Periodicals   4840 Software
4804 Binding   4841 Hardware
4805 Books   4850 Interest
4806 Conservation Expenses   4851 Principal
4807 Land   4853 Service Charge
4810 Fitness Center Equipment   4854 Depreciation/Accretion
4820 Minor Equipment   4855 Premium/Discount Amortization
4825 Equipment   4856 Issue Costs Amortization

 

49xx Programs & Oddments   49xx Programs & Oddments
4900 Summer Contracted Operations   4946 Outreach Adventure
4901 Non-Employee Stipends   4947 Exploration Adventure
4902 Sister Friends   4950 Campus Wide Surveys
4904 Alternative Break Funding   4954 Cable TV
4905 Tournaments   4955 Northside Programs
4907 Awards/Plaques/Memorials   4956 Southside Programs
4908 Mementos   4960 Post Season Tournaments
4910 Prizes & Awards   4961 Post Season Tourn. Receipts
4912 Exchange Fellow   4964 MSA
4914 Remedial Development Program   4965 RA Staff Training & Development
4915 General/Emergency Fund   4968 Volunteer Service Programs
4918 Special Events/Programs   4969 Christian Fellowship
4920 Funding   4971 Programming
4921 Receipts   4974 Music
4922 Fee Waivers   4976 International Travel
4923 Housing Lottery   4977 Tour Guides / Host Programs
4929 Other Programs   4979 Health Education Programs
4930 Program Support   4981 Recruitment
4933 RA Room Charges   4982 Diversity Recruitment
4934 Harassmnt Sexual Miscond Board   4984 On Campus Recruiting
4935 Special District Fees   4985 Off-Campus Recruiting
4936 Tax Compliance Software   4986 Student Search Services
4937 Contributions   4987 Counselor Tours
4938 Taxes and Fees   4990 Inter-Dept Sales/Services
4939 Exchange rate adjustment   4992 Fringe Benefits
4940 On Campus Orientation   4994 Bad Debt Expense
4942 Student Programs   4995 Contingency
4943 Class & Charter Day   4996 Hamtrek
4944 Adirondack Adventure   4997 Wellness Programs

 

Contact

Contact Name

Business Office

Office Location
Philip Spencer House
Phone
315-859-4322
Fax
315-859-4947 (1st floor) 315-859-4602 (2nd floor)
Webpage
Staff
Hours
M
–
8:30 a.m. - 4:30 p.m.
Tu
–
8:30 a.m. - 4:30 p.m.
W
–
8:30 a.m. - 4:30 p.m.
Th
–
8:30 a.m. - 4:30 p.m..
Fr
–
8:30 a.m. - 4:30 p.m.

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