Procedures in the Event the College is Closed

On rare occasions, the College may close due to emergency situations such as hazardous weather conditions, power outages, or other circumstances which might hamper the normal business of the College. Individuals released from work or told not to report as scheduled will be paid based on their normal work schedule. Hourly staff members should record such time as time worked on their timesheet with a notation that the College was closed.

Because of the essential nature of their work, Campus Safety and Facilities Management personnel are expected to report to work or continue to work their regular schedule, even when the College is closed unless they are specifically instructed otherwise. In addition, other College personnel may be deemed essential as required by their department based on factors such as the type of event, the time of year, etc.

In rare instances, employees may be asked to work from home. Hourly employees required to work their shift during a closure period will be compensated at a rate of two times their base rate for those hours worked during their shift. Overtime or other premium pay will only be paid when due as a result of normal overtime guidelines.

Individuals who have any questions regarding their need to report to work as scheduled when the College is closed should contact their supervisor. Essential personnel who are scheduled to work during a closure period and do not report may be required to use earned time.

If the College is open, but individuals are concerned about safe travel to work, arrive late or feel the need to leave work early due to inclement weather, earned personal or vacation time or unpaid time should be requested.

In some instances, exempt staff may be required to report to work during a closure period. For exempt staff that are not required to report to work during a closure period, exempt staff should monitor their operation through various means such as email to ensure expectations are being upheld. For exempt staff that are required to report to work, supervisory discretion should be applied when considering the possibility of equivalent time off.

The above policy will apply to time off granted by the College between the Christmas holiday and New Years’ day. Additional compensation will not be paid for regularly scheduled days off during any closure period or if an employee chooses in advance to use paid time off during any closure period.

Notification Procedures

If the College is closed prior to the start of a regular workday, the following media organizations will be notified as soon as a decision is made:

Television stations:

• WKTV (Utica, NBC 2)
• WUTR (Utica, ABC)
• WTVH (Syracuse, CBS 5)
• Spectrum Cable News